ARLIS/UK & Ireland
Digitisation of Artistic Works wish list
We would like digitised images to be licensed for educational use & for instruction for use within educational establishments , and for use by members of licensed institutions engaged in educational work outside their institution.
We would like the licence to permit the following uses
Virtual Learning Environments (VLEs)
Allow use of images in the subscribing institution’s VLE.
Face to face teaching is routinely supplemented by VLEs & there is a need for VLEs to encompass artistic works. VLEs are secure networks & password protected.
Powerpoint
Allow use of images in Powerpoint presentations both by lecturers for teaching purposes & by students for presentations.
Allow use of images in Powerpoint presentations at public conferences/and lectures if for educational purposes.
Projection of digital images.
Allow projection of images in a lecture or seminar.
Allow projection of image as part of an art work for student project work.
Sharing and distribution
Allow the loan of disks or portable storage medium containing digitised images for distribution between registered students lecturers & library staff.
Allow the inclusion of digital images in word processed documents for distribution between registered students lecturers & library staff.
Student coursework
Allow use of digital images by students for project /studio work. With notice/proviso “images may not be published, or manipulated in any way & must be properly referenced in a student’s work”.
(Scanning )Any provision in the licence for the of use of scanners in libraries should preferably accord to the same rules governing its use, as in the CLA printed license.
Many photocopiers used in libraries are digital and thus already scan the work being copied.
Student use
Allow students to use the digitised images in their essays and unpublished dissertations, both undergraduate and postgraduate and in any other course work.
Teaching materials
Allow staff to use digital images in multiple hand-outs to students
Library uses
Allow digital images to be used for internal publicity purposes e.g. to put on library notice board to show new additions to the image database or slide collection.
Allow Thumbnail images to be added to digital slide catalogues.
These thumbnails would be attached to the relevant text record in the database. Thumbnails would be restricted to users of the secure network of the Institution.
We would like the licence to permit creation of digital images in the following ways
Digitise the slides in existing slide collections. As well as slides made from books and journals under the existing DACS licence, some of these slides will be original material i.e. slides photographed at students shows or slides donated by artists to libraries.
Existing slide collections also contain slide purchases from CASS, Courtauld, other commercial suppliers etc. It would be good if the licence could cover the large number of slides which we have acquired from these sources.
Digitise images from published materials eg books & journals and exhibition catalogues.
Other potential sources for digital images that we would like to be licensed to scan or download or copy are: photographs, electronic and internet sources (CD-Rom, websites, e-books, e-journals).
Libraries would create records for each digital image in a central database as follows
Each image to be related to a text record recording its attributes to a level of VRA Core Categories 3 or 4 (forming an image database)
Image Quality
Images to be of sufficient quality for projection in classroom /lecture theatre, with provision for extending this to fit with increasing data projector resolutions as allowed under the Museums licence.
viz. 1280 pixels on long side at 72dpi) Zoom-in permitted – 3000 pixels on long side. Watermarks not required.
We need the licence to allow storage, access and portability of the images as follows
Central storage of digital images by the library, access and portability.
Allow the inclusion of licensed images in a secure intranet database with authenticated users.
Allow the storage of back-up copies of images to secure the data.
Allow the retrieval of any images by staff and students from the digital store (as above) via a search mechanism.
Allow the transfer of digital images from the digital store (above) by staff and students to disk or other portable storage medium or via email
Individual (non librarian) scanning –portability and storage – this is potentially problematic because it would be unpoliced…..(jenny).
Allow scans from books and journals and other published materials to be stored on portable storage media such as memory sticks and discs by staff and students of licensed institutions.
Allow scans of slides from the slide collection to be stored on portable storage media such as memory sticks and discs by staff and students of licensed institutions.
We would like the licence to have the following scope
As wide a range of ‘works’ as possible to be included in the licence, including product design, which is not included in the Museums licence.
Administration matters
We would envisage the cost being calculated either by ‘per image used’ or in bandings similar to Slide Licence.
The £5:00 per image Museums Licence figure is too high for most users.
We would want the subscribing institution to be licensed to store licensed images on a database in perpetuity.
We would seek minimum paperwork on similar lines to Slides Licence.
A blanket licence would be ideal.
The use of images should not be linked to a particular cohort of students.
Images should be for all staff and students whenever they need them
Rights Clearance
The image licence should include clearance of all rights eg both the artist’s and the photographer of the artwork.
desireables
For use by all, i.e. public use (internal/external use).
Use of thumbnails in publicly available version of database mounted on web, as is the case with book catalogues.
We can see that rights-holders would be nervous about the following
Put on website
Plus two of the requests above are potential problems for DACS viz
(from above) “sharing and distribution”. Allow the loan of disks or portable storage medium containing digitised images for distribution between registered students lecturers & library staff.
(from above) “individual (non librarian) scanning –portability and storage”.
Allow scans from books and journals and other published materials to be stored on portable storage media such as memory sticks and discs by staff and students of licensed institutions.
Allow scans of slides from the slide collection to be stored on portable storage media such as memory sticks and discs by staff and students of licensed institutions
Edit by jenny godfrey
9/02/10
Comments received from academic staff, across two Universities, to whom above list was circulated
“Definitely – it would be very useful!”
“This looks OK to me. I think it would be good if this could be legalised, as we all know it is going on!!”
“This is so desperately needed. I have spent many hours trawling the internet for relevant images and if we had a database which is current and up to date it would be very helpful.”
”It is absolutely essential that there is a blanket licence for each institution. We are not at all interested in the sort of licence that exists at present for Slide Collections, where every slide is recorded. This must cover all departments in the university, science and humanities. It will probably be based on the number of students in the university. Anything else is ‘Mickey Mouse”
Posted by acadi 
ACADI 