ACADI members’ meeting notes December 2012

December 19, 2012

Many thanks to Maureen for a stimulating and useful meeting at The Department of History of Art at the University of Warwick. It was good to see everyone and the hospitality was memorable!

We talked about…

ACADI Reports on developments: image resources, use of social media, changing visual resources roles, ACADI membership and the ACADI blog

Copyright  The imminent implementation of the Hargreaves Review.  CLA Licence news. The Enterprise and Regulatory Reform Bill 2012-13 (ERRA)

Proposal for a specimen slide library   Archival advantages of analogue collections over digital. The history of art history teaching.  Current  interest from researchers and artists in slide libraries, codes and collecting.

Preservation of photographs and related material A possible archive collection of  slide-supplier catalogues and related material.

Image resources and presentation tools Brief reports from members on the status of their collections, image management tools and other news.

We were given an  online demonstration of Warwick University’s  image bank which operates with the CONTENTdm image management system.

The minutes will be posted in the members’ area in due course

ACADI discussion topics autumn 2012

November 29, 2012

What have we been talking about on the ACADI list recently?

ARTstor ACADI members offered positive reviews and comments on image database  in regard to image size and quality. The image citation tool was also commended.

Slide Libraries – dump, weed or preserve? An ACADI member started a lively discussion on the list by proposing her idea ” to preserve a specimen (Art & Design) Slide Library in its physical form – pre the sort of weeding going on in UK collections, as slide libraries are seen as redundant and space hungry”

The National Portrait Gallery now provides free downloads of a large range of images from its Collection for academic and non-commercial projects. The news was very welcome.

The VRA annual travel award was publicised and an attendee gave the last conference a big thumbs up.

Thesaurus- building software recommendations.

The Hooper Report on the need for the creative industries need to play a key role in leading and funding the Copyright Hub.

join us to read more!

The Getty Research Portal

August 6, 2012

The Getty Institute has teamed up with international libraries and museums to provide free online access to art history publications in the public domain.

View or download complete digital versions of books and related literature for the study of art, architecture and material culture.

The resource has excellent search tools and the results include images e.g. Ruskin, John.  Examples of the architecture of Venice, selected and drawn to measurement from the edifices

ACADI meeting summary July 2011

August 1, 2011

ACADI members met at the University of Oxford, Department of Art History.
Topics discussed included:

  • The issues associated with moving or disposing of institutional slide collections.
  • Image quality in subscription image database resources.
  • An update on the Copyright Licensing Agency Licence and the campaign for a digital image licence.
  • The wording of a proposed letter to the Times Higher Educational Supplement was discussed. It will highlight the difficulties of using images under the current copyright legislation.
  • The changing role of the Visual Resources Librarian. Members shared a long list of new tasks included in their remits.
  • A slide catalogue archive was proposed. A list of members’ holdings will be published on the blog.
  • Adoption of electronic visual resources; international comparative study.Vicky Brown and Catherine Worrall are researching the take up of electronic visual resources in the UK & Ireland vs. the USA. ACADI members were encouraged to fill out the survey emailed to the list on 6th July 2011.

Many thanks to Vicky Brown and Christine Robertson for hosting the useful and enjoyable day.

The complete minutes may be downloaded from the members’ page. Join us to read the details!

ACADI Members’ Meeting July 2011

June 21, 2011

ACADI members will be meeting on July 12 2011 at the University of Oxford.

If you are already an ACADI member and would like to come along, please contact

If you are not yet an ACADI member, please contact

ACADI News, Spring 2011

May 13, 2011

Recent discussion topics on the ACADI email list – join us read more and to have your say.

A Digital Image Licence. Thanks to ACADI members Vicky Brown, Matt Davies, Jenny Godfrey,and Katie Hambrook for their hard work on the Wish-List for a Higher Education Digital Image licence and to other members for their input. The ACADI draft licence has been circulated to various bodies and individuals for advice and comment. It will be presented to licensing bodies at a later stage.

IPR review. In November 2010 David Cameron announced an independent review of how the Intellectual Property framework supports growth and innovation. Katie Hambrook collated and composed an ACADI submission to the review to ensure that the educational viewpoint was represented.

Copyright legislation terminology.  There was an interesting debate about the fair dealing’ exemption terms ‘private study’ and ‘for the purposes of examination’.

Image Resources

Moving image resources listing for art and design. A new section has been added to this Blog under the Image Sources section.

Diptity free online image presentation software uses a time-line format. Images and links may be added and video clips uploaded

Yale University has announced that images that are in the public domain from its museum and library collections will be made freely accessible online. The Yale Bulletin states “no license will be required for the transmission of the images and no limitations will be imposed on their use.”

the Wishlist

January 21, 2011

ARLIS/UK & Ireland

Digitisation of Artistic Works wish list

We would like digitised images to be licensed for educational use & for instruction for use within educational establishments , and for use  by members of licensed institutions engaged in educational work outside their institution.

We would like the licence to permit the following uses

Virtual Learning Environments (VLEs)

Allow use of images in the subscribing institution’s VLE.

Face to face teaching is routinely supplemented by VLEs & there is a need for VLEs to encompass artistic works. VLEs are secure networks & password protected.


Allow use of images in Powerpoint presentations both by lecturers for teaching purposes & by students for presentations.

Allow use of images in Powerpoint presentations at public conferences/and lectures if for educational purposes.

Projection of digital images.

Allow projection of images in a lecture or seminar.

Allow projection of image as part of an art work for student project  work.

Sharing and distribution

Allow the loan of disks or portable storage medium containing digitised images for distribution between registered students lecturers & library staff.

Allow the inclusion of digital images in word processed documents for distribution between registered students lecturers & library staff.

Student coursework

Allow use of digital images by students for project /studio work. With notice/proviso  “images may not be published, or manipulated in any way & must be properly referenced in a student’s work”.

(Scanning )Any provision in the licence for the of use of scanners in libraries should preferably accord to the same rules governing its use, as in the CLA printed license.

Many photocopiers used in libraries are digital and thus already scan the work being copied.

Student use

Allow students to use the digitised images in their essays and unpublished dissertations, both undergraduate and postgraduate and in any other course work.

Teaching materials

Allow staff to use digital images in multiple hand-outs to students

Library uses

Allow digital images to be used for internal publicity purposes e.g. to put on library notice board to show new additions to the image database or slide collection.

Allow Thumbnail images to be added to digital slide catalogues.

These thumbnails would be attached to the relevant text record in the database. Thumbnails would be restricted to users of the secure network of the Institution.

We would like the licence to permit creation of digital images in the following ways

Digitise the slides in existing slide collections. As well as slides made from books and journals under the existing DACS licence, some of these slides will be original material i.e. slides photographed at students shows or slides donated by artists to libraries.

Existing slide collections also contain slide purchases from CASS, Courtauld, other commercial suppliers etc.  It would be good if the licence could cover the large number of slides which we have acquired from these sources.

Digitise images from published materials eg books & journals and exhibition catalogues.

Other potential sources for digital images that we would like to be licensed to scan or download or copy are: photographs, electronic and internet sources (CD-Rom, websites, e-books, e-journals).

Libraries would create records for each digital image in a central database as follows

Each image to be related to a text record recording its attributes to a level of VRA Core Categories 3 or 4 (forming an image database)

Image Quality

Images to be of sufficient quality for projection in classroom /lecture theatre, with provision for extending this to fit with increasing data projector resolutions as allowed under the Museums licence.

viz. 1280 pixels on long side at 72dpi) Zoom-in permitted – 3000 pixels on long side. Watermarks not required.

We need the licence to allow storage, access and portability of the images as follows

Central storage of digital images by the library, access and portability.

Allow the inclusion of licensed images  in a secure intranet database with authenticated users.

Allow the storage of back-up copies of images to secure the data.

Allow the retrieval of any images by staff and students from the digital store (as above) via a search mechanism.

Allow the transfer of digital images from the digital store (above) by staff and students to disk or other portable storage medium or via email

Individual (non librarian) scanning –portability and storage – this is potentially problematic because it would be unpoliced…..(jenny).

Allow scans from books and journals and other published materials to be stored on portable storage media such as memory sticks and discs by staff and students of licensed institutions.

Allow scans of slides from the slide collection to be stored on portable storage media such as memory sticks and discs by staff and students of licensed institutions.

We would like the licence to have the following scope

As wide a range of ‘works’ as possible to be included in the licence, including product design, which is not included in the Museums licence.

Administration matters

We would envisage the cost being calculated either by ‘per image used’ or in bandings similar to Slide Licence.

The £5:00 per image Museums Licence figure is too high for most users.

We would want the subscribing institution to be licensed to store licensed  images on a database in perpetuity.

We would seek minimum paperwork on similar lines to Slides Licence.

A blanket licence would be ideal.

The use of images should not be linked to a particular cohort of students.

Images should be for all staff and students whenever they need them

Rights Clearance
The image licence should include clearance of all rights eg both the artist’s and the photographer of the artwork.


For use by all, i.e. public use (internal/external use).

Use of thumbnails in publicly available version of database mounted on web, as is the case with book catalogues.

We can see that rights-holders would be nervous about the following

Put on website

Plus two of the requests above are potential problems for DACS viz

(from above) “sharing and distribution”. Allow the loan of disks or portable storage medium containing digitised images for distribution between registered students lecturers & library staff.

(from above) “individual (non librarian) scanning –portability and storage”.

Allow scans from books and journals and other published materials to be stored on portable storage media such as memory sticks and discs by staff and students of licensed institutions.

Allow scans of slides from the slide collection to be stored on portable storage media such as memory sticks and discs by staff and students of licensed institutions

      Edit by jenny godfrey


      Comments received from academic staff, across two Universities, to whom above list was circulated

      “Definitely – it would be very useful!”

      “This looks OK to me.  I think it would be good if this could be legalised, as we all know it is going on!!”

      “This is so desperately needed. I have spent many hours trawling the internet for relevant images and if we had a database which is current and up to date it would be very helpful.”

      ”It is absolutely essential that there is a blanket licence for each institution.  We are not at all interested in the sort of licence that exists at present for Slide Collections, where every slide is recorded.  This must cover all departments in the university, science and humanities.  It will probably be based on the number of students in the university.  Anything else is ‘Mickey Mouse”

      ACADI news December 2010

      December 15, 2010

      Responses to the DACS draft licence from ACADI members will be forwarded to a representative of UUK for consideration at the next stage of the discussions.

      ACADI aim to be represented at a proposed Copyseek seminar to discuss the UUK/CLA licence negotiations. The CLA’s provision for scanning images is of vital importance to institutions represented by ACADI members.

      Members offered their opinions on the merits of various image resources for textile design students, particularly in relation to trend-forecasting. There were recommendations for Stylesight and WGSN subscription databases, Trend Union books and forecasting magazines e.g. Bloom, Textile View.

      Another question “ Is there an equivalent to AXIS in the Fashion and Textile Design world where you can look up designers and design studios and read about and/or see examples of their work?” is still to be answered.

      Library Thing is a  the book-community and personal cataloguing website. It provides a feature to members where links to images of some book jackets may be utilised on their own websites. This is a useful tool but it would be wise to consider the implications in relation to UK copyright legislation

      Copyright legislation was also considered in relation to illustrations for feature film DVD cases and promotional film posters.

      Marie-Therese Gramstadt recently asked members to participate in a survey about the current state of slide libraries in educational institutions. The survey results form part of her extended research project, recently presented to CHArt. Read more about Marie-Therese’s research on her blog:
      and in the Ariadne article  Locating Image Presentation Technology within Pedagogic Practice

      ACADI member Jamie Carstairs conducted a survey of ACADIans in 2009, on behalf of the University of Bristol’s History of Art department. His goal was to discover how similar departments have approached the transition to digitised images and/or online sources. The report contains some useful arguments for retaining slide collections. It includes examples of the varied approaches to digitisation projects across the country.


      AXIS  (online resource for UK contemporary art)
      CHArt  Computers and the History of Art
      CLA  The Copyright Licensing Agency (licences for educational use of published information)
      DACS  Design and Artists Copyright Society (a visual arts rights management organisation)
      UUK  Universities UK (the representative organisation for the UK’s universities).


      Recent ACADI discussion topics

      March 17, 2010

      Here are some of the subjects discussed on the ACADI email list. Please join us to find out more!

      DACS digital image licence In a very welcome development, DACS has responded to a petition from ACADI and ARLIS  members with a draft licence. Comments and questions from members will be collated and presented to DACS by a representative steering group in the near future.

      Credo Reference subscription online database has signed an agreement to include high-resolution National Gallery images and information in the Credo General Reference Collection.

      ACRL (Association of College and Research Libraries) Image Resources Interest Group This new organisation has been formed in the US to investigate “issues around interdisciplinary image support in academic libraries”.

      Safeguarding Analogue or physical copies of resources. Two reports were mentioned which discussed options for journals (The UK Research Reserve) and books (

      June & July 2009 ACADI discussion topics. Join us to find out more!

      July 8, 2009

      The future role of Visual Resources Curators. Provision of  ‘image finder’ services. Image related user education. Digital image management system development. Evaluation of image database subscriptions. Digital image sourcing.

      ACADI petition to DACS (Design and Artists Copyright Society) for a digital image licensing scheme for educational use. Our response to DACS reply of 1st June 2009 .

      Slide Collections The DACS Slide Licence. Strategies for collection management and disposal of slides. Archiving for future scanning.

      Using images with the CLA (Copyright Licensing Agency) Higher Education Scanning licence.

      ArtStor and Jstor subscriptions.